MannyDownloadGuides / Family
School certificates, health records, IDs, club registrations: with children, papers multiply fast. The simplest system that holds is one folder per person, plus one shared folder for the home.
The Manny team - Updated October 2026 - 6 min read
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In short
When the school asks for a certificate or the doctor wants a vaccination date, you think of the person first, not the document type. "Where is Tom's school certificate?" is a faster search than "Education documents, 2026". Sorting by person also makes it easy to hand a child's folder over the day they move out.
| Folder | What goes in it |
|---|---|
| Tom | ID card, school certificates, report cards, health record, club registrations |
| Oliver | The same, plus the holiday camp forms and the orthodontist quotes |
| Marie | Swimming club registration, medical certificate, passport |
| You | ID, payslips, work contract, health insurance card |
| Home (shared) | Lease or deed, home insurance, energy and internet bills, car papers |
A paper that concerns two people, like a family health insurance contract, goes in the shared folder. In Manny, one document can sit in several folders at once, so you never have to choose.
Scan it, Manny puts it in the right person's folder
Manny reads the name on the paper, suggests Tom's, Oliver's or Marie's folder, and sets the reminder from the date it finds.
Where do I put a document for the whole family?
In the shared Home folder. If it also matters to one person, add it to their folder too.
From what age should a child have their own folder?
From birth: the health record and the first ID start their paper trail.
